Padua College is an independent Catholic Boys' Day School from Years 5-12 conducted by the Order of Franciscan Friars minor with an enrolment of over 1500 boys.
We are an enriching and nurturing educational community which offers young men the opportunity to discover and develop their individual talents and interests within a vibrant and caring Christian environment.
Job Description
About the Role
The Administration Officer (Students and Wellbeing) provides high-level administrative, organisational, and data support to the Student and Wellbeing Team at the Assisi Campus. The role supports the wellbeing, pastoral care, safety, and formation of students in Years 7–12 through effective coordination of processes, systems management, communication, and reporting. Working closely with senior pastoral leaders and House Guardians, the position requires professionalism, discretion, and confidentiality when managing sensitive student information. The role ensures accurate pastoral records and student data, supports reporting and analytics, and contributes to a safe, orderly, and supportive school environment.
This is a full‑time, term‑time position, joining the College on a permanent contract.
Key Responsibilities / Duties:
Oversee the operation of sign‑in and sign‑out stations within the Wellbeing Centre, ensuring accurate recording of student movements in line with College procedures.
Assist students attending the Wellbeing Centre, responding to wellbeing or administrative enquiries, offering initial support, and directing students appropriately to House Guardians, the Head of Students, or other relevant staff.
Manage pastoral records, documentation and workflows relating to behaviour, wellbeing, interventions, follow‑ups, and parent communication.
Generate and distribute pastoral data reports, including trends, attendance patterns, wellbeing indicators, and behaviour analytics for the Student and Wellbeing Team.
Assist in the coordination and facilitation of team development activities, including Planning Days and other professional collaboration sessions.
For a copy of the full Position Description, please contact Kieran Fox at employment@padua.qld.edu.au.
Why work for us?
As a workplace, we are committed to a contemporary Catholic and faith filled environment to create a truly outstanding place to work where our staff feel valued and supported. We do this by providing:
Inclusive and Flexible Environment: We value staff wellbeing and maintain an 'open door' policy to support it, including a range of wellbeing initiatives.
Professional Development: We empower our staff with high-quality learning and career development opportunities through a rigorous professional learning program.
Collaborative Culture: Work with a team of like-minded professionals dedicated to the holistic development of our students.
Generous staff discount scheme.
Employee Assistance Program.
12.75% superannuation contribution.
Salary packaging options.
Desired Skills and Experience
To be considered for this role, you should have:
A Certificate IV in a relevant discipline (i.e. business, administration) or demonstrated equivalent competencies identified in relevant certifications.
A broad range of administrative experience, ideally within an education setting.
Advanced knowledge of, and prior experience working with Microsoft Office applications.
Excellent interpersonal and professional communication skills.
How to Apply
To apply, please submit your application online or through the Career's Portal. Your application should include:
A cover letter addressing your suitability for the role
An up-to-date version of your CV
Any supporting documents you wish to include (e.g. right to work / qualifications etc.)
For any enquiries and more information about the role, please contact our HR team via employment@padua.qld.edu.au or on 07 3857 9999.
Candidates must submit their applications by 8am Friday 10 April 2026.
Interviews may be conducted throughout the advertising period, and interested candidates are encouraged to apply early.
Padua College is committed to the safety of our students. Student protection is everyone’s responsibility. At the College all persons undertaking work for or on behalf of the College have a shared responsibility for contributing to the safety and protection of children. The appointment of a successful applicant will be subject to satisfactory employment screening and must have a sound understanding of, and commitment to, current child safety standards and a positive current Working with Children check.
