Privacy and Confidentiality

Padua College is committed to ensuring the privacy of personal information from all applicants. The following statement explains how the College manages the personal information of applicants for the purposes of recruitment and selection in compliance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth)

Types of information collected during the recruitment process

Padua College collects personal information provided by internal and external applicants when they apply for a job. The types of information we may collect include:

Information from applicant’s resume or application form, including their name, address, contact details (such as phone numbers and email addresses), skills, and other employment history details.

• Academic transcripts (only applicable for teaching roles).
• Qualifications and accreditations certificates.
• Referee details as provided.
• Information collected during the interview process.
• Other miscellaneous information disclosed by the applicant.
• Pre-employment checks (only applicable to certain roles).
• Information pertaining to your eligibility to work in Australia.
• Skills-based testing details (only applicable to certain roles).

The College usually collects this information directly from applicants, its job search database, and referees, or indirectly through recruitment agencies.

How information collected is used

The personal information provided by applicants for job applications will be used throughout the recruitment and selection process. The College may distribute this information internally to the relevant hiring managers and recruitment panel members involved in the process.

An applicant’s personal and sensitive information may be used to support their application and, when necessary, shared with police organisations, referees, and other individuals nominated or mentioned in an application. The College will not disclose an applicant’s personal information to a third party without their consent, except as provided by this statement or as otherwise required by law.

How information collected is stored

Once the recruitment and selection processes are complete, applicant information will be held and stored in a secure location. For successful applicants, information will be retained in their personnel file. The information of unsuccessful applicants will be retained for a period of 12 months from the last point of contact, after which it will be removed from the College’s electronic storage unless the unsuccessful applicant requests for the information to be removed sooner.

Updating or correcting personal information

The College takes all reasonable steps to ensure that applicant’s personal information is accurate, complete, and up to date. Applicants should notify the College if any of the provided details have changed. If an applicant believes that information held about them is incorrect or has concerns about how the College is handling their personal information, please contact us. We will make all reasonable efforts to correct the information.

If an applicant wishes to seek access to or request correction of the personal information held by the College, please contact us at employment@padua.qld.edu.au.